Volunteer

2022 – 2023

Since our early days, a hallmark of The Bear Creek School has been the close partnership between parents and the school. Volunteering is one important part of this partnership, and the benefits are immense. Parents and guardians gain the opportunity to get to know one another, learn more deeply about the school, share their expertise and passions with the community, and live their commitment to their child’s education.

Volunteers are a key ingredient in the life of The Bear Creek School, and there are many avenues to become involved. Opportunities are available in the classrooms, on the athletics fields, in leading clubs, at school events, and supporting philanthropic efforts.

Opportunities, Guidelines, and Clearance Process

Volunteer Opportunities

Volunteer Around Campus

Support PTF events such as Christmas decorating, Walk-a-thon, Teacher Appreciation, etc. (complete this interest form)
Join the Gratitude Gala Planning Committee (contact Megan Jamieson at mjameison@tbcs.org)
Grizzly Gear Shop (contact gearshop@tbcs.org)
Translate Bear Creek written marketing material or internal communication into your native language (contact Mariana Keller at mkeller@tbcs.org)

Volunteer in the Classroom

Parents of K – 6 students may sign up in their child’s classroom on Curriculum Night and directly with their child's teacher.
Parents of 7 – 12 may also help with school events and parent groups

If you have any questions about volunteering in the classroom, please contact your child’s Division Head. If you have questions about volunteering for a community event, please contact the parent group organizer (PTF or Boosters) or Megan Jamieson, Assistant Director for Community Engagement, at (mjamieson@tbcs.org).

Volunteer Guidelines

We appreciate your volunteer time. To make your time more effective, please observe the following guidelines:

All adults volunteering with students are required to submit a Volunteer Background Check Disclosure annually. The form is included with Back-to-School Registration and must be uploaded to the school’s health portal with a copy of your valid driver’s license.
Per the Governor’s Emergency Proclamation, volunteers must be vaccinated for COVID-19 or be granted an exemption, prior to serving as a volunteer on campus.
All volunteers, regardless of vaccination status, are encouraged to take a COVID-19 rapid antigen test on the morning of the day they are coming to campus. Volunteers should remain at home if the test result is positive. This is particularly important if they are in the same household with a person who tests positive or has symptoms of COVID-19. Volunteers do not need to show proof of a negative COVID-19 test to the school.
If you have had any symptoms of illness within 24 hours of the day you are scheduled to volunteer, please stay home and notify the teacher or event coordinator that you will not be available to volunteer. This is an important precaution to protect the health and safety of our students, faculty, staff, and fellow volunteers.
If you are expected to volunteer, but cannot be present, please try to arrange a substitute. If you cannot find someone to fill your position, please notify your child’s teacher or the main office at your child’s campus in advance.
All visitors much check in at the front desk and wear an official ID badge or name badge while on any campus.
Information or observations about individual students are to be kept confidential. If you feel there is a problem, please notify the teacher.

Volunteer Clearance Process

As part of the Governor’s Proclamation 21-14.1, all volunteers (indoors) are required to either be vaccinated for COVID-19 or have an exemption on file. In addition, for the protection of our students, The Bear Creek School requires volunteers to complete an annual background check.

Step 1: Submit Vaccination Information or Exemption Request

Please complete the COVID-19 Vaccination Requirement form and return it to Greg Cheever, Human Resources Analyst, (gcheever@tbcs.org) via email. Accepted formats are PDF, JPG, and PNG.

If you are vaccinated, please complete the top portion of the form, including your signature, and send it to Greg Cheever (gcheever@tbcs.org) via email. We do not need your vaccine card.
If you are not vaccinated and are requesting a religious or medical exemption, please fill out that portion of the form. If you have questions or would like to discuss the exemption request, please contact V.P. for Finance and Operations Andy DiGenova at adigenova@tbcs.org. Greg Cheever will notify you when your exemption is granted.

Note: Returning parents who received volunteer clearance last year do not need to do so again. You are all set if you have submitted the Background Check Disclosure with Back-to-School Registration. You will receive an email confirmation from us shortly.

Step 2: Complete Background Check Disclosure

We require all volunteers to have an annual background check on file prior to volunteering with students. If you have not yet completed the Volunteer Background Check Disclosure item on your youngest child’s to-do list in the Magnus Health portal, please upload the completed disclosure form with a picture of your valid driver's license.

Step 3: Receive Volunteer Clearance

Greg Cheever will email you when your paperwork has been approved and you are cleared to volunteer. Please wait until you receive your clearance before coming to campus to volunteer. If you have any questions about the process or status of your clearance, please contact Greg Cheever (gcheever@tbcs.org).

Volunteer Forms

Background Check Disclosure
Save this file and use Adobe Acrobat Reader to fill it out, then print, sign, and submit online by uploading to the health portal with a copy of your valid driver's license (if you wish to volunteer or work with children of any age in or out of the classroom). Volunteers must submit this form annually. This form must be submitted in the health portal as part of Back-to-School Registration.
Volunteer Driver Acknowledgement
Save this file and use Adobe Acrobat Reader to fill it out, then print, sign, and submit online by uploading to the health portal with proof of auto insurance (if you wish to drive on field trips or to class parties/events this year). Volunteers must also submit the Volunteer Background Check Disclosure. This form must be submitted in the health portal as part of Back-to-School Registration.
COVID-19 Volunteer Requirement
Submit this form to Greg Cheever, Human Resources Analyst, (gcheever@tbcs.org) via email. Accepted formats are PDF, JPG, and PNG.