This page contains information for new students in grades 9 – 12 and their parents. Please bookmark this page so you can follow up on all the information provided below as it is updated throughout the spring and summer.
Students are not enrolled in courses until the New Student Course Preferences form (step #3 below) has been received. Since some classes fill up quickly, please take the following steps as soon as possible:
- Review the Upper School Course Catalog and additional Course Selection resources.
- Book an academic advising appointment with Dean of Academic Advising Ayoleida Páramo (email@example.com) beginning in March.
- Complete the New Student Course Preferences form online. Also see Math Placement below.
If you have questions regarding courses, please contact James Woollard, Registrar, at firstname.lastname@example.org.
Update your contact information and view your billing account on the New Parent Portal. Log in using the same credentials used to log in to the Admissions Portal. If necessary, click the drop-down menu on the column at the top portal page to switch from the Admissions Portal to the New Parent Portal.
If you have any questions about accessing the New Parent Portal, please email Communications Manager Sini Fernandez (email@example.com).
Whether opting for monthly payments or a single annual payment, sign up for a FACTS Tuition Management account no later than April 1, 2024. The first payment is due on May 5. The annual fee for FACTS is $50 per household (waived if tuition and facility fee are paid in full).
If you already have a FACTS account and need to add a new student, please contact Carol Willard, Accounts Receivable Specialist, at 425-898-1720 ext. 304 or firstname.lastname@example.org.
Families receiving tuition assistance, or any other credit, or enrolling late will have their accounts adjusted after the FACTS account is set up. Contact Carol Willard to verify monthly amount due.
Washington State law (RCW 28A.210.080) requires that all children enrolled at a public or private school must have documentation of the required immunizations or an exemption in order to attend school, preschool, or childcare, including those attending an alternative school program such as Running Start, vocational technical school, or virtual school. The immunization records must be on file at the school on or before the first day of attendance. See www.doh.wa.gov/vaxtoschool for additional details in multiple languages.
On or before the first day of attendance, all new students and all returning preschool, kindergarten, and grade 7 students must upload a medically verified Certificate of Immunization Status (CIS) form to the health portal by the summer deadline. Children cannot attend school until these records are provided. We cannot accept any forms that have been mailed, emailed, or dropped off.
A medically verified Certificate of Immunization Status (CIS) form is a:
- CIS printed by a health care provider from the Washington State Immunization Information System (IIS). This is medically verified by the Immunization Information System.
- CIS printed from MyIR which is a free Department of Health site that allows families to view and print their official immunization records themselves. This is medically verified by the Immunization Information System. You can access your child’s immunization record at any time at MyIRMobile.com. First-time users will need to register. Users who previously had an account on MyIR.net should be able to use those credentials to log in and access immunization records after connecting your mobile phone number to your account.
- CIS completed by hand.
- Must be verified with a health care provider signature
- Must have medical vaccination records attached so it can be verified for accuracy by school staff
- Must be verified with a health care provider signature
If your child is on a delayed schedule, also have your child's health care provider complete and sign the Certificate of Exemption. See Health Services for more information or contact Lea Hysom, school nurse, at email@example.com if you have any questions about your child's immunization records.
New Upper School students are placed in the next in sequence math course based on report cards/transcripts and information provided during the student interview. Placement tests are given on a case-by-case basis only if necessary. If the math curriculum at the prior school does not match the curriculum at Bear Creek, or if there are questions about his/her preparation, students may request or be asked to take a math placement exam to ensure that he/she is placed in the proper course to ensure his/her success.
Please contact Dean of Academic Advising Ayoleida Páramo (firstname.lastname@example.org) for questions about math placement or to schedule a math placement exam.
After math placement has been determined, students should complete the appropriate summer assignments.
In June and early July, we are offering a selection of sports-only camps just for Bear Creek students enrolling in grades K – 12 next fall. Browse the 2023 Summer Camp catalog to see what sorts of camps might be offered. Log in to register beginning April 1.
Bear Creek provides most materials for our students; however, there are some school supplies that parents must purchase for their children.
Your child's Back-to-School Registration opens in July and is due by August 1, 2024, and must be complete before your child may attend school. Look for email in mid-July announcing that it is ready for your attention.
Bear Creek requires our student-athletes to receive an annual physical exam. Please download and print the Physical Examination and Medical Eligibility forms and bring them with you to your child's doctor's appointment. Submit the signed medical eligibility form online in July during Back-to-School Registration. Upper School fall sports include boys and girls cross country, boys golf, girls soccer, boys tennis, and girls volleyball. Fall sports registration opens in mid-July and is due by August 1, and practices begin on August 26.
Answers to many of your questions about the level of commitment required, costs entailed, etc., for sports participation are available in the Upper School section of the Athletics Program Overview.
If your child is interested in participating in sports at Bear Creek (regardless of season), please feel free to contact our Athletic Director Chad Pohlman at email@example.com so he can get you connected to the head coach. Many of our sports teams have summer programs including strength and conditioning, open gyms/fields, as well as camps and clinics in which we encourage your child to participate.
Bear Creek offers math and forensics (speech and debate) opportunities to Upper School students. Registration available in August.
Drop-off and Pick-up
Review our campus maps and familiarize yourself with the morning and afternoon routines (subject to change).
Mark Your Calendar
On every webpage, you will find a link to the School Calendar which can be filtered according to your child's division (or check out the special Upper School Calendar). Parents and students may subscribe to the various sub-calendar feeds and/or subscribe to email/text alerts for specific events or calendars.
Inside Bear Creek
As part of your orientation to Bear Creek, please plan to join Patrick Carruth, President and Headmaster, and Mariana Keller, Vice President for Philanthropy and Community Engagement, at Inside Bear Creek in the fall. This gathering will provide you with important practical information about how to get involved in the Bear Creek community as a parent, an understanding of how the school functions beyond the classrooms, and an opportunity to connect with other new families. Look for an email in early September with more details.
Preschool (P3 – P5)
- Division Head Rachael Urban, firstname.lastname@example.org, 425-898-1720 ext. 803
- Division Assistant Minette Williams, email@example.com, 425-898-1720 ext. 808
Lower School (grades K – 4)
- Division Head Kristen Gephart, firstname.lastname@example.org, 425-898-1720 ext. 115
- Dean of Students Tracy Whitfield, email@example.com, 425-898-1720 ext. 442
- Division Assistant Cady Reimer, firstname.lastname@example.org. 425-898-1720 ext. 116
Middle School (grades 5 – 8)
- Division Head Jenn McDonough, email@example.com, 425-898-1720 ext. 229
- Dean of Students Nathan Pettit, firstname.lastname@example.org, 425-898-1720 ext. 209
- Division Assistant Suzanne Grant, email@example.com, 425-898-1720 ext. 215
Upper School (grades 9 – 12)
- Division Head Carol Miller, firstname.lastname@example.org, 425-898-1720 ext. 539
- Dean of Students Kevin Davison, email@example.com, 425-898-1720 ext. 735
- Division Assistant Patti Domas, firstname.lastname@example.org, 425-898-1720 ext. 532
Tuition and Fees
- Director of Business Operations Kathleen Lewis, email@example.com, 425-898-1720, ext. 302
Giving or Volunteering
- Vice President for Philanthropy and Community Engagement Mariana Keller, firstname.lastname@example.org, 425-898-1720 ext. 340
- Director of Health Services and School Nurse Lea Hysom, email@example.com, 425-898-1720 ext. 399
- Communications Manager Sini Fernandez, firstname.lastname@example.org
- Athletics Director Chad Pohlman, email@example.com, 425-898-1720 ext. 431 (grades 9 – 12 sports)
- Middle School Athletics Director Nate Campbell, firstname.lastname@example.org, 425-898-1720 ext. 430 (grades 6 – 8 sports)
College and Academic Advising
- Dean of College and Academic Advising Katie Gomulkiewicz, email@example.com (grades 11 – 12)
- Dean of Academic Advising Ayoleida Páramo, firstname.lastname@example.org, 425-898-1720 ext. 503 (grades 9 – 10)
- Registrar James Woollard, email@example.com, 425-898-1720 ext. 537
- Director of Admissions Christie Hazeltine, firstname.lastname@example.org
- Admissions Associate Carrie Nordberg, email@example.com (coordinates Parent Mentor program)
Also check out the online directory of faculty and staff.