Middle School

This page contains information for new students in grades 5 – 8 and their parents. Please bookmark this page so you can follow up on all the information provided below as it is updated throughout the spring and summer. 


Parent Orientation

If you missed our orientation event in April, please download the presentation slides and review all the important information on this page.

First page of the PDF file: 2023MiddleSchoolParentWelcomeandOrientation

Preparing for a New School

Tuition Payment

Whether opting for monthly payments or a single annual payment, sign up for a FACTS Tuition Management account no later than April 1, 2023. The first payment is due on May 5. The annual fee for FACTS is $50 per household (waived if tuition and facility fee are paid in full).

If you already have a FACTS account and need to add a new student, please contact Carol Willard, Accounts Receivable Specialist, at 425-898-1720 ext. 304 or cwillard@tbcs.org.

Families receiving tuition assistance, or any other credit, or enrolling late will have their accounts adjusted after the FACTS account is set up. Contact Carol Willard to verify monthly amount due.

Portal Access

Parents of newly enrolled students may access the New Parent Portal using the same credentials they used to log in to the Admissions Portal. If necessary, click the drop-down menu on the column at the top portal page to switch from the Admissions Portal to the New Parent Portal. On the New Parent Portal, parents may edit contact information and view their billing account.

Portal Login

In mid-July, parents will receive access to the Parent Portal and health portal and should complete Back-to-School Registration at that time.

If you have any questions about accessing the New Parent Portal, Parent Portal, or Magnus Health, please email Communications Manager Sini Fernandez (sfernandez@tbcs.org).

Grades 7 and 8 Activity Period Balloon Races

Immunization Requirement

Washington State law (RCW 28A.210.080) requires that all children enrolled at a public or private school must have documentation of the required immunizations or an exemption in order to attend school, preschool, or childcare, including those attending an alternative school program such as Running Start, vocational technical school, or virtual school. The immunization records must be on file at the school on or before the first day of attendance. See www.doh.wa.gov/vaxtoschool for additional details in multiple languages.

On or before the first day of attendance, all new students and all returning preschool, kindergarten, and grade 7 students must upload a medically verified Certificate of Immunization Status (CIS) form to the health portal by the summer deadline. Children cannot attend school until these records are provided. We cannot accept any forms that have been mailed, emailed, or dropped off.

A medically verified Certificate of Immunization Status (CIS) form is a:

  • CIS printed by a health care provider from the Washington State Immunization Information System (IIS). This is medically verified by the Immunization Information System.
  • CIS printed from MyIR which is a free Department of Health online tool that allows families to view and print their official immunization records themselves. This is medically verified by the Immunization Information System. You can access your child’s immunization record at any time by signing up for MyIR at wa.MyIR.net
  • CIS completed by hand. 
    • Must be verified with a health care provider signature
    • Must have medical vaccination records attached so it can be verified for accuracy by school staff

If your child is on a delayed schedule, also have your child's health care provider complete and sign the Certificate of Exemption. See Health Services for more information or contact Lea Hysom, school nurse, at lea.hysom@tbcs.org if you have any questions about your child's immunization records.

Note: The COVID-19 vaccination is not required for students to attend school. However, if your student is vaccinated for COVID-19, please complete the optional COVID-19 Vaccination Record Card requirement by uploading your child's completed COVID-19 vaccine card or medically verified CIS containing the COVID-19 vaccine dose dates.

Math Placement

The Bear Creek School is committed to placing each student in the “best fit” class for math instruction. Math placement consideration for next year will be based on your child’s current math level—for most students, this means they will advance in math one year.

  • We ask all parents of new students in grades 5 – 8 to complete the Math Placement Information form by June 9 so we know which students to assess (if you have multiple children enrolled, please complete the form for each child).
  • If you believe your child in grades 7 and 8 may place higher than the "next in sequence" in the math course progression (see Course Catalog), please contact Middle School Division Assistant Suzanne Grant at 425-898-1720 ext. 215 or sgrant@tbcs.org to discuss possible options.

Elective Course Preferences

Students in grades 7 and 8 are not enrolled in elective courses until the New Student Course Preferences form has been received. Since some classes fill up quickly, please take the following steps as soon as possible:

  1. Review the Grades 7 and 8 Course Catalog with your child.
  2. Complete the New Student Course Preferences form online. Also see Math Placement above.

If you have questions regarding courses, please contact James Woollard, Registrar, at registrar@tbcs.org.

Beginning Band

All students in grade 5 will play an instrument in the band. Together with your child, please review these Beginning Band resources to help him or her choose an instrument.

Summer Assignments and Review

After math placement is determined, check out the Summer Assignments and Review page for summer assignments, enrichment activities, and ideas. Also, check out the blog post from Division Head Jenn McDonough on 9 Ways to Prepare for Success in Middle School as a New Student.

Summer Reading Program

Students entering grades K – 8 are encouraged to participate in our summer reading program.

Summer Camp

This summer we are offering a selection of sports-only camps just for Bear Creek students enrolling in grades K – 12 next fall. Browse the Summer Camp catalog and log in to register beginning April 3.

Middle School Boys Soccer

School Uniforms

Information about uniform guidelines, dress days, and online ordering can be found on the School Uniforms page. Spirit gear may be purchased in the Grizzly Gear Shop, either online or in person.

School Supplies

Bear Creek provides most materials for our students; however, there are some school supplies that parents must purchase for their children.

Back-to-School Registration

Your child's Back-to-School Registration opens in July and is due by August 3 and must be complete before your child may attend school. Look for email in mid-July announcing that it is ready for your attention.

Fall Sports

Bear Creek requires our student-athletes to receive an annual physical exam. Please download and print the Physical Examination and Medical Eligibility forms and bring them with you to your child's doctor's appointment. Submit the signed medical eligibility form online in July during Back-to-School Registration.

Students in grades 6 – 8 are eligible to participate in Middle School fall sports which include boys and girls cross country, boys soccer, girls soccer, and girls volleyball. Fall sports registration opens in mid-July and is due by August 3. Answers to many of your questions about Middle School sports are available in the Middle School section of the Athletics Philosophy page.

Grizzly Hoops

Grizzly Hoops is a brand-new basketball development program for boys and girls in grades 4 and 5. To learn more about the program which launches in fall 2023, please attend an online informational meeting* about the program including scope, schedule, and cost on Wednesday, May 24, at 7:00 p.m.

* Download the free Microsoft Teams app or join in your browser.

Academic Teams

Bear Creek offers math, coding, and improvisation opportunities for Middle School students. Registration available with Back-to-School Registration.

Drop-off and Pick-up

Review our campus maps and familiarize yourself with the morning and afternoon routines (subject to change).

Mark Your Calendar

On every webpage, you will find a link to the School Calendar which can be filtered according to your child's division (or check out the special Middle School Calendar). Parents may subscribe to the various sub-calendar feeds and/or subscribe to email/text alerts for specific events or calendars.

Inside Bear Creek

As part of your orientation to Bear Creek, please plan to join Patrick Carruth, President and Headmaster, and Mariana Keller, Senior Director of Philanthropy and Community Engagement, at Inside Bear Creek in the fall. This gathering will provide you with important practical information about how to get involved in the Bear Creek community as a parent, an understanding of how the school functions beyond the classrooms, and an opportunity to connect with other new families. Look for an email in early September with more details.


By Division

Preschool (P3 – P5)

Lower School (grades K – 4)

Middle School (grades 5 – 8)

Upper School (grades 9 – 12)

By Department

Tuition and Fees

  • Business Operations Manager Kathleen Lewis, klewis@tbcs.org, 425-898-1720, ext. 302

Giving or Volunteering

  • Senior Director of Philanthropy and Community Engagement Mariana Keller, mkeller@tbcs.org, 425-898-1720 ext. 340


Health Services

  • Director of Health Services and School Nurse Lea Hysom, lea.hysom@tbcs.org, 425-898-1720 ext. 399

Back-to-School Registration


  • Athletics Director Chad Pohlman, cpohlman@tbcs.org, 425-898-1720 ext. 431 (grades 9 – 12 sports)
  • Middle School Athletics Director Nate Campbell, ncampbell@tbcs.org, 425-898-1720 ext. 430 (grades 6 – 8 sports)

College and Academic Advising


  • Director of Admissions Christie Hazeltine, admissions@tbcs.org
  • Admissions Associate Carrie Nordberg, cnordberg@tbcs.org (Designated School Official for Form I-20 students, also coordinates Parent Mentor program)

Also check out the online directory of faculty and staff.