Back-to-School Registration

To update your family's demographic information on your Household Profile, using your Bear Creek username and password, log in on the Parent Portal. Then click the "My Profile" button on the Parent Portal home screen or "My Profile" at the top navbar of the Parent Portal.

Note to parents of new students: Your Bear Creek credentials have not changed. Log in using the same username and password you used to access the Admission Portal and New Parent Portal.

Follow these instructions to update your Household Profile. Read the Frequently Asked Questions if you have questions about a specific instruction. Save each card as you review and update your information.

Please note: Submitted and saved updates do not appear immediately but will be sent to the student information system manager for processing. Updates will be reflected on your Household Profile within 1 – 2 business days (perhaps a little longer until July 25, thanks for your patience!).

1. In the Family Information section,
   1. Review and update your address and personal contact information. Each parent must provide a mobile phone number for emergencies.
   2. Review and update your employer(s) and job title(s).
   3. Review and update your child(ren)'s preferred name(s) and contact information. Unique email addresses are needed for each student in grades 5 – 12. Cell phone numbers are helpful for Upper School students so they may receive emergency notifications. More details are on the Household Profile.
2. In the Household Contacts section, click Contacts for My Children. Add or edit individual contacts and authorize them to pick up your child(ren) at the end of the school day by checking the appropriate boxes.
3. In the Grandparents section, review your children's grandparent contact information. At the beginning of every school year, we send Grizzly Grams to all our students' grandparents (P – 12), providing them an opportunity to send their grandchildren a back-to-school message. Grandparents are also invited to on-campus events from time to time and receive Modus Vivendi, our twice-yearly school magazine. To ensure your parents receive these invitations and mailings, be sure to provide or update their information on your Household Profile.
4. Review your household and individual password-protected portal Directory Preferences. 

All the school's release and consent agreements are signed online in our health portal. You will find requirements for school health and immunization records, field trips, publicity, computer and internet use, photo and video sharing, and more. You may complete the To-Do Lists for all your children prior to proceeding to Step #3.

Magnus Health

All student medical information and Back-to-School Registration forms are managed through Magnus Health, an online health and requirement management platform. Tracking compliance for each item on your child(ren)'s To-Do List(s) is straightforward. Just complete each item with the "To Do" flag. Magnus Health gives parents continuous access to each child’s health record as well as the ability to make updates when needed. You will also have the option to access the account after your child graduates.

Note: Be sure to download the new and improved Magnus Health app (see below).

In Your Browser

From the Parent Portal, parents may use the Health Portal button to open Magnus Health in a new tab without logging in again.

From the school website (www.tbcs.org), parents will use their Bear Creek username and password (usually firstname.lastname) to log in to Bear Creek's health portal. These are the same credentials you use to log in to the MyBC/Parents page and enable you to access the Parent Portal (Veracross). All the links to the health portal on our website (www.tbcs.org) are authenticated by Veracross so parents don't have to remember an additional set of credentials.

Health Portal

1. Confirm you are using a supported browser, especially that your browser has a built-in reader so you can preview all the agreements prior to signing them.
   • If electronically signed requirements don't open in the preview window on the signature page, e.g.,
     
     Check your system settings and ensure that the browser is your default app for PDF files. If you still don't see the agreements in the preview window on the signature page, then use Chrome.
2. If you are new to Magnus Health, we strongly urge you to watch the 3-minute video tutorial. 
3. On the Front Desk, parents will see each child enrolled at Bear Creek listed. For each child, answer the conditional questions and then complete all the items on the Student Health Tracker To-Do List. Read the Frequently Asked Questions if you have questions about a specific item.
   • All items are completed and signed online.
   • If electronically signed requirements don't open in the preview window on the signature page, check your system settings and ensure that the browser is your default app for PDF files. If you still don't see the agreements in the preview window on the signature page, then use Chrome (see above).
   • A few items (those requiring a physician's or student's signature) should be printed, signed, and uploaded.
   • You may upload scanned documents in your browser or use the new and improved mobile app (see below). Do not mail, email, or drop off paper forms to/at Bear Creek.
4. If you have questions or problems using Magnus Health (browser or app), please contact their Help Desk via service@magnushealthportal.com, 877-461-6831, or using the chat option from their Need Help menu.
5. Finally, after your child graduates, his/her records are archived; however, parents may get access by calling the Magnus Health end user support team (877-461-6831). They will grant parents temporary access to their child's account so that parents can review and download documents for a certain period of time. Parents may also request to receive a specific record (e.g., immunization form) by fax/email.

Using the Mobile App

Use Magnus Health's new and improved app to upload images of signed paper forms (certificate of immunization, sports physical, medication authorization, student living arrangements, background check disclosure, and driver acknowledgement), or complete other items on the Student Health Tracker To-Do List.

Part 1

Set up your credentials for the mobile app by following these instructions which are easiest to complete on your laptop rather than on your phone:

1. From the school website (www.tbcs.org), log in to Bear Creek's new secure health portal using your Bear Creek credentials. These are the same credentials you use to log in to the MyBC/Parents page and enable you to access the Parent Portal (Veracross). All the links to the health portal on our website (www.tbcs.org) are authenticated by Veracross so parents don't have to remember an additional set of credentials. Magnus Health will open in a new tab. Alternately, from the Parent Portal (Veracross), just use the Health Portal button to open Magnus Health in a new tab without logging in again.
2. On the health portal, ensure you are on the "Front Desk" and then hover over your name.
3. Choose "Change Credentials."
4. Create a username and password (recommend keeping the same as Bear Creek credentials). This username and password combination will be used as your mobile app login only. 
   • A few parents may encounter an error because their Bear Creek usernames are already in use by Magnus Health. If this happens, please select another convenient username.

5. Parents are strongly urged to watch the video tutorial about how to use the new and improved mobile app.

Part 2

After setting up your credentials (see above):

1. Download the new and improved "Magnus Health" app from the Apple's App Store or Google Play. (Magnus Mobile V2 is the legacy app parents used last year, please delete it from your device.)
2. Log in to the app using your newly created username and password (see part 1 above).
3. If you have more than one child enrolled at Bear Creek, select his/her name.
4. Click Forms to complete To-Do List items on your phone or tablet. As forms are completed, they move to the bottom of the list under Completed Requirements.

    

Register for sports and other after school activities:

• Complete Fall Sports registration by paying the fee and ordering gear for Middle School (grades 6 – 8) or Upper School (9 – 12) fall sports by August 4. Signing a sports liability release (see Step #2 above) and submitting the physical form in the health portal are just part of the registration process.
• Academic Teams for Middle School (grades 5 – 8) and Upper School (grades 9 – 12) include forensics, math, coding, and improvisation.
• Bear Creek Plus extends the school day, offering enrichment classes (grades K – 4) and an extended day class (grades K – 6) that runs until 5:15 p.m. Enrichment classes typically meet one afternoon each week (Monday – Thursday) over the course of a semester or term.
• Cubs Club extends the school day for P3, P4, and P5. Registration opens Monday, August 8, at 9:00 a.m.

These links will be helpful to you as you prepare for the new school year:

Order Optional Items: Use this combined order form to place an order for a yearbook, register for the SAT School Day, make a lunch account deposit, pay the student parking fee, and/or sign up for drop-off/pick-up supervision. Please check order form for additional deadlines. 

School Uniforms: Graphical guides and ordering information to prepare for the school year.

School Supply Lists: Bear Creek typically asks parents to purchase a small number of school supplies, and the school provides the rest.

Summer Reading, Review, and Assignments: Reading, math, and more for most students.

Family Handbook: Log in on MyBC/Parents page to review the 2022 – 2023 edition of the Family Handbook (published August 1, 2022).

Vidigami: To share photos throughout the school year, please activate your account, download the app, and watch the tutorial. See Photos, Videos, and Streaming for details.

Update your family calendar with important dates. The 2022 – 2023 Yearly Planner has all the first days of school, school holidays, and last days of school listed. Review the online School Calendar and subscribe to relevant feeds using the "radio wave" icon on the page.

Congratulations to the Class of 2023! As the parent of a senior, there are some additional forms and requirements to complete on the health portal during Back-to-School Registration.

Also, there is a special Senior Class page just for parents of seniors. Please bookmark that page and check it frequently throughout the school year.

1. Seniors may attend College Application Summer Office Hours on Mondays and Thursdays in early August. Check the School Calendar for dates, times, and location.
2. IMPORTANT: Seniors will go rafting on the Skagit River with Orion Adventures on Friday, August 26. Don't forget to complete the Orion Adventures waiver online and all the other items included on the Magnus Health portal.
3. Seniors may arrive late, leave early, and leave campus in the middle of the school day with permission. Sign the permission form when completing your To-Do List on the Magnus Health portal.
4. Seniors may register for the SAT School Day which will be held at Bear Creek on Thursday, October 27. The registration deadline is Friday, September 16.
5. Senior class yearbook items (portrait, quote, and baby picture) are due on Friday, October 14. Please review the Class of 2023 yearbook flyer for all the submission details.
6. Seniors may order a class sweatshirt through the online Grizzly Gear Shop.

Let's build our #GrizzliesTogether community in person this fall! New parents may activate their Vidigami accounts (learn how) so they can share photos from these events and throughout the year. Check the school calendar and save these dates:

Lower School Play Dates

Please plan to join us at a grade-level play date in August. Meet other Lower School parents and students in your child's grade. The playground is currently undergoing a facelift, so the gatherings will be held on the Meadow which is just north of the playground next to the gravel lot. Please park in the gravel lot or in front of the Main building. These events include time for playing and mingling and conclude with a short walk on our on-campus hiking trail. Mark your calendar today!

• Kindergarten:  Tuesday, August 2, 9:00 a.m. – 10:00 a.m.
• Grade 1:  Tuesday, August 2, 10:30 a.m. – 11:30 a.m.
• Grade 2:  Wednesday, August 10, 9:00 a.m. – 10:00 a.m.
• Grade 3:  Thursday, August 11, 9:00 a.m. – 10:00 a.m.
• Grade 4:  Wednesday, August 17, 9:00 a.m. – 10:00 a.m.

Middle School Meet & Greets

• Grade 5: Monday, August 15, noon – 1:00 p.m., on Owens Field
• Grade 6: Monday, August 15, 3:00 p.m. – 4:00 p.m., on Owens Field
• Grade 7: Tuesday, August 16, noon – 1:00 p.m., on Owens Field
• Grade 8: Tuesday, August 16, 3:00 p.m. – 4:00 p.m., on Owens Field

Upper School Convocation

On the first day of school, Wednesday, August 24, new students are welcomed at 9:00 a.m., and parents are invited to attend Convocation on Owens Field from 9:30 a.m. – 10:15 a.m.

Middle School Convocation

On the first day of school, Thursday, August 25, parents are invited to attend Convocation on Owens Field from 8:45 a.m. – 9:15 a.m. Coffee and pastries available on Owens Field. Parent Orientation follows at 9:30 a.m. in the Main Commons.

Back-to-School Family Picnic

Celebrate the 2022 – 2023 school year at an all-division family picnic on Saturday, August 27, 4:00 p.m. – 6:00 p.m., on Owens Field. Bring a blanket or chairs to sit on, and we will supply the food. Connect with old friends and welcome our new families. There will be games and activities for all. Feel free to bring your own picnic.

Preschool Little Grizzlies Play Dates

During the week of Monday, August 29 – Friday, September 2, preschoolers and their parents are invited to meet classmates and connect with friends on the Preschool playground! Snacks and refreshments provided. Class lists will be posted on August 24.

• Monday, August 29
  • 9:00 a.m. – 10:00 a.m.: Mrs. Mills' P3 3-day class
  • 10:30 a.m. – 11:30 a.m.: Mrs. Files' P3 3-day class
• Tuesday, August 30
  • 9:00 a.m. – 10:00 a.m.: Mrs. Venable's P4 4-day class
  • 10:30 a.m. – 11:30 a.m.: Mrs. Fletcher's 4 4-day class
• Thursday, September 1
  • 9:00 a.m. – 10:00 a.m.: Mrs. Taylor's P3 2-day class
  • 10:30 a.m. – 11:30 a.m.: Mrs. Jacobson's P5 5-day class
• Friday, September 2
  • 9:00 a.m. – 10:00 a.m.: Mrs. Hodges' P4 3-day class
  • 10:30 a.m. – 11:30 a.m.: Mrs. Finlan's P5 5-day class

Lower School Parents 'n Pastries

On the first day of school, Tuesday, August 30, parents are invited to Parents 'n Pastries in the Main Commons from 8:45 a.m. – 10:00 a.m.

Fall Tailgate and BBQ

The Grizzlies Booster Club is sponsoring a fun-filled day for the whole family on Saturday, September 10, 11:00 a.m. – 3:00 p.m. The grill will be hot, the dunk tank will be wet, and the Lady Grizzlies soccer and volleyball teams will be in action!