Back-to-School Registration

To update your family's demographic information on your Household Profile, using your Bear Creek username and password, log in on the Parent Portal. Then click the "My Profile" button on the Parent Portal home screen or "My Profile" at the top navbar of the Parent Portal.

Note to parents of new students: Your Bear Creek credentials have not changed. Log in using the same username and password you used to access the Admission Portal and New Parent Portal.

Follow these instructions to update your Household Profile. Read the Frequently Asked Questions if you have questions about a specific instruction. Save each card as you review and update your information.

Please note: Submitted and saved updates do not appear immediately but will be sent to the student information system manager for processing. Updates will be reflected on your Household Profile within 1 – 2 business days.

1. In the Family Information section,
   1. Review and update your address and personal contact information. Each parent must provide a mobile phone number for emergencies.
   2. Review and update your employer(s) and job title(s).
   3. Review and update your child(ren)'s preferred name(s).
   4. It is helpful to provide a mobile phone number for children in grade 9 and above so they may receive emergency notifications.
   5. All students are provided a school-issued email address.
2. In the Household Contacts section, click Contacts for My Children. Add or edit individual contacts and authorize them to pick up your child(ren) at the end of the school day by checking the appropriate boxes.
3. In the Grandparents section, review your children's grandparent contact information. To ensure your parents receive our invitations and mailings, be sure to provide or update their information on your Household Profile.
   • At the beginning of every school year, we send Grizzly Grams to all our students' grandparents (P – 12), providing them an opportunity to send their grandchildren a back-to-school message.
   • In spring 2024, Bear Creek will host Grandparents Day for grandparents of students in grades K – 4.
   • Grandparents receive Modus Vivendi, our twice-yearly school magazine, and they are also invited to on-campus events from time to time.
4. Review your household and individual password-protected portal Directory Preferences. 

All the school's release and consent agreements are signed online in our health portal. You will find requirements for school health and immunization records, field trips, etc.

Magnus Health

All student medical information and Back-to-School Registration forms are managed through Magnus Health, an online health and requirement management platform. Tracking compliance for each item on your child(ren)'s To-Do List(s) is straightforward. Just complete each item with the "To Do" flag. Magnus Health gives parents continuous access to each child’s health record as well as the ability to make updates when needed. You will also have the option to access the account after your child graduates.

Note: Be sure to download the Magnus Health app (see below) as it makes submitting "print and sign" forms much easier.

In Your Browser

From the Parent Portal, parents may use the Health Portal button to open Magnus Health in a new tab without logging in again.

From the school website (www.tbcs.org), parents will use their Bear Creek username and password (usually firstname.lastname) to log in to Bear Creek's health portal. These are the same credentials you use to log in to the MyBC/Parents page and enable you to access the Parent Portal (Veracross). All the links to the health portal on our website (www.tbcs.org) are authenticated by Veracross so parents don't have to remember an additional set of credentials.

Health Portal

1. Confirm you are using a supported browser, especially that your browser has a built-in reader so you can preview all the agreements prior to signing them.
   • If electronically signed requirements don't open in the preview window on the signature page, e.g.,
     
     Check your system settings and ensure that the browser is your default app for PDF files. If you still don't see the agreements in the preview window on the signature page, then use Chrome.
2. If you are new to Magnus Health, we strongly urge you to watch the 3-minute video tutorial. 
3. On the Front Desk, parents will see each child enrolled at Bear Creek listed. For each child, answer the conditional questions and then complete all the items on the Student Health Tracker To-Do List. Read the Frequently Asked Questions if you have questions about a specific item.
   • All items are completed and signed online.
   • If electronically signed requirements don't open in the preview window on the signature page, check your system settings and ensure that the browser is your default app for PDF files. If you still don't see the agreements in the preview window on the signature page, then use Chrome (see above).
   • A few items (those requiring a physician's or student's signature) should be printed, signed, and uploaded.
   • You may upload scanned documents in your browser or use the mobile app (see below). Do not mail, email, or drop off paper forms to/at Bear Creek.
4. If you have questions or problems using Magnus Health (browser or app), please contact their Help Desk via service@magnushealthportal.com, 877-461-6831, or using the chat option from their Need Help menu.
5. Finally, after your child graduates, his/her records are archived; however, parents may get access by calling the Magnus Health end user support team (877-461-6831). They will grant parents temporary access to their child's account so that parents can review and download documents for a certain period of time. Parents may also request to receive a specific record (e.g., immunization form) by fax/email.

Using the Mobile App

Use Magnus Health's app to upload images of signed paper forms (certificate of immunization, sports medical eligibility, medication authorization, student living arrangements, background check disclosure, and driver acknowledgement), or complete other items on the Student Health Tracker To-Do List.

Part 1

Set up your credentials for the mobile app by following these instructions which are easiest to complete on your laptop rather than on your phone:

1. From the school website (www.tbcs.org), log in to Bear Creek's secure health portal using your Bear Creek credentials. These are the same credentials you use to log in to the MyBC/Parents page and enable you to access the Parent Portal (Veracross). All the links to the health portal on our website (www.tbcs.org) are authenticated by Veracross so parents don't have to remember an additional set of credentials. Magnus Health will open in a new tab. Alternately, from the Parent Portal (Veracross), just use the Health Portal button to open Magnus Health in a new tab without logging in again.
2. On the health portal, ensure you are on the "Front Desk" and then hover over your name.
3. Choose "Change Credentials."
4. Create a username and password (recommend keeping the same as Bear Creek credentials). This username and password combination will be used as your mobile app login only. 
   • A few parents may encounter an error because their Bear Creek usernames are already in use by Magnus Health. If this happens, please select another convenient username.

5. Parents are strongly urged to watch the video tutorial about how to use the mobile app.

Part 2

After setting up your credentials (see above):

1. Download the "Magnus Health" app from the Apple's App Store or Google Play.
2. Log in to the app using your newly created username and password (see part 1 above).
3. If you have more than one child enrolled at Bear Creek, select his/her name.
4. Click Forms to complete To-Do List items on your phone or tablet. As forms are completed, they move to the bottom of the list under Completed Requirements.

    

Register for Middle School and Upper School sports and academic teams.

• Fall Sports registration is due August 3. Be sure to pay fee and order gear for Middle School (grades 6 – 8) or Upper School (9 – 12) fall sports the deadline. Signing a sports liability release (see Step #2 above) and submitting the sports medical eligibility form in the health portal are just part of the registration process.
• Academic Teams for Middle School (grades 5 – 8) and Upper School (grades 9 – 12) include forensics, math, memory, geography, drama, coding, chess, and robotics.

Register for Lower School and Preschool after school activities beginning August 7 at 9:00 a.m.

• Bear Creek Plus extends the school day, offering enrichment classes for students in grades K – 4). Classes typically meet one afternoon each week (Monday – Thursday) and run until 5:15 p.m. over the course of a semester or term.
• Cubs Club extends the school day for P3, P4, and P5.

These links will be helpful to you as you prepare for the new school year:

Summer Reading, Review, and Assignments: Reading, math, and more for most students.

School Uniforms: Graphical guides and ordering information to prepare for the school year.

School Supply Lists: Bear Creek typically asks parents to purchase a small number of school supplies, and the school provides the rest.

Order a yearbook for your children in Middle School and/or Upper School.

Sign up for drop-off and pick-up supervision if necessary. Also, read up on morning drop-off and afternoon pick-up procedures so the first day of school runs smoothly.

Purchase a Parent Grade-Level Shirt to show support for your P – 6 child throughout the year at events like Field Day and Walk-a-thon.

Make a deposit to your family's dining account before the first day of school. Bear Creek's kitchens are completely cashless.

Family Handbook: Log in on MyBC/Parents page to review the Family Handbook. The 2023 – 2024 edition has been published.

Vidigami: To share photos throughout the school year, please activate your account, download the app, and watch the tutorial. See Photos, Videos, and Streaming for details.

Update your family calendar with important dates. The 2023 – 2024 Yearly Planner has all the first days of school, school holidays, and last days of school listed. Review the online School Calendar and subscribe to relevant feeds using the RSS feed icon on the page.

Congratulations to the Class of 2024! As the parent of a senior, there are some additional forms and requirements to complete on the health portal during Back-to-School Registration. There will be additional items if your senior turns 18 before Icebreaker or the rafting trip.

Also, there is a special Senior Class page just for parents of seniors. Please bookmark that page and check it frequently throughout the school year.

1. Seniors may attend College Application Summer Office Hours and College Essay Workshops throughout the month of August. Check the College Advising Calendar for dates, times, and location.
2. IMPORTANT: Seniors will go rafting on the Teiton River with Orion Adventures on Friday, September 8. Don't forget to complete the Orion Adventures waiver online and all the other items included on the Magnus Health portal.
3. Parents may register seniors for the SAT School Day ($60) which will be held at Bear Creek on Wednesday, October 11. The registration deadline is September 8.
4. Senior class yearbook items (portrait, quote, and baby picture) are due on Friday, October 14. Please review the Class of 2024 yearbook flyer for all the submission details.
5. Available now! Seniors may order a class sweatshirt through the online Grizzly Gear Shop.

New parents may activate their Vidigami accounts (learn how) so they can share photos from these events and throughout the year. Check the school calendar and save these dates:

Lower School Play Dates

We hope you will return to campus this summer to meet new classmates and reconnect with old friends on the Redmond Campus playground.

• Kindergarten: Thursday July 13, 9:00 a.m. – 10:00 a.m.
• Grade 1: Tuesday, July 18, 9:00 a.m. – 10:00 a.m.
• Grade 2: Thursday, July 20, 9:00 a.m. – 10:00 a.m.
• Grade 3: Tuesday, July 25, 9:00 a.m. – 10:00 a.m.
• Grade 4: Thursday, July 27, 9:00 a.m. – 10:00 a.m.

Additionally, all Lower School families are invited to Back-to-School Cookies at the Creek on August 24, 4:00 p.m. – 5:00 p.m., to drop off school supplies, check out classrooms, meet teachers, and enjoy a cookie!  Class lists will be posted on August 23.

Middle School Meet & Greets

Middle School students and their parents are encouraged to meet their classmates and teachers on the Creekside Terrace and Amphitheater.

• Grade 5: Monday, August 14, noon – 1:00 p.m.
• Grade 6: Monday, August 14, 3:00 p.m. – 4:00 p.m.,
• Grade 7: Tuesday, August 15, noon – 1:00 p.m.
• Grade 8: Tuesday, August 15, 3:00 p.m. – 4:00 p.m.

Additionally, Middle School students may attend a "check-in" event on August 21 or 22, 2:00 p.m. – 3:00 p.m., to drop off school supplies, find classrooms, and meet teachers.

Upper School Orientation

All new students and all freshmen and all their parents should attend orientation events in the Upper School.

• Student Orientation and Device Distribution: Monday, August 21, 9:00 a.m. – 11:30 a.m., in the Nagel Commons
• Parent Orientation: Monday, August 21, 10:00 a.m. – 11:00 a.m., in the Diamond Performing Arts Center.

Preschool Little Grizzlies Play Dates

Preschoolers and their parents are invited to meet classmates and connect with friends on the Preschool playground! Snacks and refreshments provided. Class lists will be posted on August 23.

• Mrs. Taylor's P3 3-day class: Monday, August 28, 9:00 a.m. – 10:00 a.m.
• Mrs. Files' P3 3-day class: Monday, August 28, 10:30 a.m. – 11:30 a.m.
• Mrs. Taylor's P3 2-day class: Tuesday, August 29, 9:30 a.m. – 10:30 a.m.
• Mrs. Venable's P4 3-day: Tuesday, August 29, 10:30 a.m. – 11:30 a.m.
• Mrs. Fletcher's P4 4-day: Tuesday, August 29, 10:30 a.m. – 11:30 a.m.
• Mrs. Finlan's P5 class: Thursday, August 31, 9:00 a.m. – 10:00 a.m.
• Mrs. Jacobson's P5 class: Thursday, August 31, 10:30 a.m. – 11:30 a.m.