Upper School

This page contains information for new students in grades 9 – 12 and their parents. 


Parent Orientation

Please save Tuesday, May 3, at 1:00 p.m. and plan to attend our online welcome and orientation meeting* for parents of new Upper School students (both returning and transfer students). We will send an invitation to the event closer to the actual date.

Join Meeting

Bookmark this page so you can follow up on all the information provided below.

* Download the free Microsoft Teams app or join in your browser.

Preparing for a New School

Course Preferences

Students are not enrolled in courses until the New Student Course Preferences form has been received. Since some classes fill up quickly, please take the following steps as soon as possible:

  1. Review the Upper School Course Catalog (the 2022 – 2023 edition will be published by March 1).
  2. Book an academic advising appointment with Dean of Academic Advising Emily Schuldt (eschuldt@tbcs.org) beginning in March.
  3. Complete the New Student Course Preferences form online. Also see Math Placement below.

If you have questions regarding courses, please contact James Woollard, Registrar, at registrar@tbcs.org.

Immunization Requirement

Instructions for completing the requirement by uploading your child's immunization records to the health portal will be included with Back-to-School Registration (see below). We cannot accept any forms that have been mailed, emailed, or dropped off.

The Bear Creek School is required by State law to ensure all students are compliant with current immunization requirements (preschool or K – 12) or have an appropriate exemption. On or before the first day of attendance, all new students and all returning kindergarten and grade 7 students must upload medically-verified immunization records to the health portal by the summer deadline. Children cannot attend school until these records are provided. (Instructions for submitting immunization records are include with Back-to-School Registration in July).

A medically-verified Certificate of Immunization Status (CIS) form is a:

  • CIS printed by a health care provider from the Washington State Immunization Information System (IIS). This is medically verified by the Immunization Information System.
  • CIS printed from MyIR which is a free Department of Health online tool that allows families to view and print their official immunization records themselves. This is medically verified by the Immunization Information System. You can access your child’s immunization record at any time by signing up for MyIR at wa.MyIR.net
  • CIS completed by hand. 
    • Must be verified with a health care provider signature
    • Must have medical vaccination records attached so it can be verified for accuracy by school staff

If your child is on a delayed schedule, also have your child's health care provider complete and sign the Certificate of Exemption. See Health Services for more information or contact Lea Hysom, school nurse, at lea.hysom@tbcs.org if you have any questions about your child's immunization records.

Note: The COVID-19 vaccination is not required for students to attend school. However, if you wish your child to be exempt from quarantine that might be necessary during the school year due to exposure to COVID-19, please complete the optional COVID-19 Vaccination Record Card requirement (grades 6 – 12) by uploading your child's completed COVID-19 vaccine card or medically-verified CIS containing the COVID-19 vaccine dose dates.

Math Placement

New Upper School students are placed in the next in sequence math course based on report cards/transcripts and information provided during the student interview. Placement tests are given on a case-by-case basis only if necessary. If the math curriculum at the prior school does not match the curriculum at Bear Creek, or if there are questions about his/her preparation, students may request or be asked to take a math placement exam to ensure that he/she is placed in the proper course to ensure his/her success.

Please contact Dean of Academic Advising Emily Schuldt (eschuldt@tbcs.org) for questions about math placement or to schedule a math placement exam.

Summer Assignments

After math placement has been determined, students should complete the appropriate summer assignments.

School Uniforms

Information about uniform guidelines, dress days, and online ordering can be found on the School Uniforms page.

Note: House sweatshirts ordered by the August 4 deadline will be presented to new students on the first day of school after the House Induction Ceremony.

School Supplies

Bear Creek provides most materials for our students; however, there are some school supplies that parents must purchase for their children.

Back-to-School Registration

Your child's Back-to-School Registration opens in July and is due by August 4 and must be complete before your child may attend school. Look for email in mid-July announcing that it is ready for your attention.

Fall Sports

Upper School fall sports include boys and girls cross country, boys golf, girls soccer, boys tennis, and girls volleyball. Sports registration opens in July and is due by August 4. In the meantime, please schedule your child's sports physical as early as feasible and submit the signed forms online during Back-to-School Registration.

If your child is interested in participating in sports at Bear Creek (regardless of season), please feel free to contact our Athletic Director Chad Pohlman at cpohlman@tbcs.org so he can get you connected to the head coach. Many of our sports teams have summer programming, strength and conditioning, open gyms/fields, as well as camps and clinics in which we encourage your child to participate.

Academic Teams

Bear Creek offers math and forensics (speech and debate) opportunities to Upper School students. Registration available with Back-to-School Registration.

Drop-off and Pick-up

Review our campus maps to familiarize yourself with the morning and afternoon routines.

Mark Your Calendar

At the top of every webpage, you'll see the link to the School Calendar which can be filtered according to your child's division (or check out the special Upper School Calendar). Parents and students may subscribe to the various sub-calendar feeds and/or subscribe to email/text alerts for specific events or calendars.

Inside Bear Creek

As part of your orientation to Bear Creek, please plan to join Patrick Carruth, President and Headmaster, and Debbie Marchione, Vice President of Philanthropy and Community Engagement, at Inside Bear Creek in the fall. This gathering will provide you with important practical information about how to get involved in the Bear Creek community as a parent, an understanding of how the school functions beyond the classrooms, and an opportunity to connect with other new families. Look for an email in early September with more details.


By Division

Preschool (P3 – P5)

Lower School (grades K – 4)

Early Middle School (grades 5 – 6)
Middle School (grades 7 – 8)

Upper School (grades 9 – 12)

By Department

Tuition and Fees

  • Business Operations Manager Kathleen Lewis, klewis@tbcs.org, 425-898-1720, ext. 302

Giving or Volunteering

  • Vice President for Philanthropy and Community Engagement Debbie Marchione, dmarchione@tbcs.org, 425-898-1720, ext. 338


Health Services

  • Health Services Manager and School Nurse Lea Hysom, lea.hysom@tbcs.org, 425-898-1720 ext. 399

Back-to-School Registration


  • Athletics Director Chad Pohlman, cpohlman@tbcs.org, 425-898-1720 ext. 431 (grades 9 – 12 sports)
  • Middle School Athletics Director Ryan Byram, rbyram@tbcs.org, 425-898-1720 ext. 430 (grades 6 – 8 sports)

College and Academic Advising

  • Dean of College and Academic Advising Colleen Murray, cmurray@tbcs.org, 425-898-1720, ext. 533 (grades 11 – 12)
  • Dean of Academic Advising Emily Schuldt, eschuldt@tbcs.org, 425-898-1720 ext. 535 (grades 9 – 10)
  • Registrar James Woollard, jwoollard@tbcs.org, 425-898-1720 ext. 537


Also check out the online directory of faculty and staff.